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Accelerate Professional Talent Solutions
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Position Title: Office Manager
Wage: Based on Experience
Our Middleton, WI client, a long-established and innovative manufacturing organization, is seeking an upbeat and detail-oriented fully onsite Office Manager to support daily business operations. This growing company values reliability, teamwork, and a willingness to learn, offering a great environment for someone looking to build a long-term career in a dynamic, technical setting.
The Office Manager will oversee day-to-day administrative flow, provide customer support, manage purchasing activities, coordinate shipping, and assist with basic accounting functions. This role requires strong communication skills, dependability, and the ability to efficiently manage multiple tasks in a fast-paced production environment. This is a full-time, direct hire position that offers a competitive pay rate and benefits package.
Office Manager Responsibilities:
- Review and confirm customer purchase orders and online orders
- Communicate ship dates, order updates, and general inquiries to customers
- Enter sales orders into the ERP system and ensure on-time delivery in coordination with sales and production teams
- Prepare quotations for repeat customer requests
- Track open orders and assist with returns, surveys, and compliance documentation
- Receive customer-supplied parts for processing and manage customer portals for orders and invoicing
- Monitor, reorder, and maintain inventory levels
- Enter and track purchase orders in the ERP system
- Manage vendor communications and follow up on outstanding orders
- Process material receipts and credit card purchases
- Enter and invoice customer orders
- Set up customer and vendor accounts
- Collect and verify credit applications before submitting to Accounting/HR
- Coordinate shipments with the Shipping & Fulfillment team
- Schedule and process shipments via UPS, FedEx, DHL, LTL, and other carriers
- Greet visitors and answer incoming calls
- Maintain organized filing systems
- Handle documents related to shipping, quality, and certificates of conformance
Qualifications for Office Manager:
- High School Diploma or equivalent
- Experience in inventory and purchase orders
- Strong dependability, communication skills and a team-oriented mindset
- Proficiency with an ERP system, or similar software
- Solid organizational and office management skills
- Previous experience in manufacturing or production environments
- Background in accounting, business administration or related areas
If you’re a motivated professional looking to grow with a respected manufacturing company, we’d love to learn more about your background and introduce you to this opportunity! If interested, please apply now. For additional opportunities through Accelerate Professional Talent Solutions, please visit our website at www.acceleratepros.com.
IND345
Office Manager
2415 Pleasant View Middleton, WI 53562 US
Posted: 11/17/2025
2025-11-17
2025-12-21
Employment Type:
Direct Hire
Job Category: Office/Clerical
Job Number: 775213
Job Description
Position Title: Office Manager
Wage: Based on Experience
Our Middleton, WI client, a long-established and innovative manufacturing organization, is seeking an upbeat and detail-oriented fully onsite Office Manager to support daily business operations. This growing company values reliability, teamwork, and a willingness to learn, offering a great environment for someone looking to build a long-term career in a dynamic, technical setting.
The Office Manager will oversee day-to-day administrative flow, provide customer support, manage purchasing activities, coordinate shipping, and assist with basic accounting functions. This role requires strong communication skills, dependability, and the ability to efficiently manage multiple tasks in a fast-paced production environment. This is a full-time, direct hire position that offers a competitive pay rate and benefits package.
Office Manager Responsibilities:
- Review and confirm customer purchase orders and online orders
- Communicate ship dates, order updates, and general inquiries to customers
- Enter sales orders into the ERP system and ensure on-time delivery in coordination with sales and production teams
- Prepare quotations for repeat customer requests
- Track open orders and assist with returns, surveys, and compliance documentation
- Receive customer-supplied parts for processing and manage customer portals for orders and invoicing
- Monitor, reorder, and maintain inventory levels
- Enter and track purchase orders in the ERP system
- Manage vendor communications and follow up on outstanding orders
- Process material receipts and credit card purchases
- Enter and invoice customer orders
- Set up customer and vendor accounts
- Collect and verify credit applications before submitting to Accounting/HR
- Coordinate shipments with the Shipping & Fulfillment team
- Schedule and process shipments via UPS, FedEx, DHL, LTL, and other carriers
- Greet visitors and answer incoming calls
- Maintain organized filing systems
- Handle documents related to shipping, quality, and certificates of conformance
Qualifications for Office Manager:
- High School Diploma or equivalent
- Experience in inventory and purchase orders
- Strong dependability, communication skills and a team-oriented mindset
- Proficiency with an ERP system, or similar software
- Solid organizational and office management skills
- Previous experience in manufacturing or production environments
- Background in accounting, business administration or related areas
If you’re a motivated professional looking to grow with a respected manufacturing company, we’d love to learn more about your background and introduce you to this opportunity! If interested, please apply now. For additional opportunities through Accelerate Professional Talent Solutions, please visit our website at www.acceleratepros.com.
IND345
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Explore exciting job opportunities in and around Middleton, Wisconsin - a charming suburb located just west of Madison. Middleton boasts a thriving economy, a strong sense of community, and ample room for professional growth. Known for its picturesque landscapes, proximity to Lake Mendota, and vibrant downtown area with eclectic shops and restaurants, Middleton offers a blend of urban convenience and small-town charm. With easy access to attractions like the National Mustard Museum, Capital Brewery, and the Middleton Performing Arts Center, this area provides a rich cultural experience for residents and visitors alike. Don't miss the chance to build a career in this dynamic and welcoming community - browse our job listings now and take the next step towards an exciting career in Middleton, Wisconsin.